QuickBooks Payroll Pricing 2025: Plans & Costs

After the initial setup, you’ll still receive regular bookkeeping support. When planning your budget, take note that the price of each plan is only the starting cost. QuickBooks Online Advanced is better for large and established businesses because it can have up to 25 users per account. You’ll also get free online training with this plan, which can benefit you and your employees. If you have an online store, the Plus plan can be best for you.

After you answer a few basic questions, you can then start adding your employees. There are no contracts, and you can also add additional features, such as health benefits, 401(k), and workers’ compensation. If you have employees as well, you pay $35/month + $6/employee. If you are only paying independent contractors, you pay $6/contractor on your payroll.

Why Choose QuickBooks Payroll?

When it comes to QuickBooks costs for small businesses, options range from basic accounting functions to more complex features.¹ Choosing the right accounting software can significantly impact businesses looking to scale operations. However, the additional features and comprehensive support can provide significant value for businesses that need them.

The software offers both on-premises accounting applications and the carrying value of a long-term note payable is computed as: cloud-based versions, which enable users to accept business payments, manage and pay bills, and handle payroll functions. Our experts recommend Xero’s accounting software for small businesses. It tops our best payroll software list as the best overall payroll software for small businesses. Gusto offers affordable payroll services with basic reporting, onboarding, and health insurance administration with all of its plans. These plans do not include QuickBooks Online accounting software. All of the QuickBooks Online Payroll pricing plans include full-service payroll.

The QuickBooks Payroll Premium Plan is bundled together with the Plus plan for a holistic payroll and accounting solution. The QuickBooks cost for small businesses is $42.50 a month when paid annually, plus an additional $6 per month for each employee added. The Payroll Core + Simple Start offers full-service, auto payroll, next-day direct deposit, and 1099 E-File and Pay features. The Plus plan also includes monitoring tools like inventory project profitability, and QuickBooks also recently added financial planning to this plan.

Premium Plan – $75/month + $8 per employee

• QuickBooks Time makes it easy to track time across multiple projects, ensuring accurate payroll and job costing.
• Score is based on User Sentiment from reviews and public chatter.
• This post focuses on Intuit’s QuickBooks Online Payroll plans.
• CreditDonkey does not include all companies or all offers that may be available in the marketplace.

Depending on the entity type, this can make tax time a nightmare. As a bookkeeper, you must be familiar with pricing and features to pass the ProAdvisor exam. This saves time and money, as many online integrations are free (while desktop integrations require additional subscriptions). Since you don’t have the additional cost of file hosting and servers, cloud-based software can actually be cheaper overall than desktop-based bookkeeping software. This is why I highly recommend using cloud-based software for bookkeeping! Eliminating on-site work and adding more efficient technology is a win-win for both your bookkeeping business and your client’s budget!

Read our full Gusto pricing breakdown to learn more. While QuickBooks Online is a reputable company with plenty of features, there are plenty of alternatives to QuickBooks Payroll. As a business grows and the HR requirements increase, the offerings at the Premium and Elite levels may align better. QuickBooks Online Payroll has month-to-month contracts and no early termination fees.

I can’t wait to see what kind of success you can accomplish in the highly profitable world of online bookkeeping! QBO Essentials, Plus, and Advanced offer the same basic functionality as Simple Start, but with more users, and more features like inventory management and class or location tracking. Most of these programs rely heavily on paid advertising, which is an expensive and possibly unsustainable way to get new clients for your bookkeeping business.

Is QuickBooks Basic payroll still available?

• Other plans, such as Premium and Elite, come with additional features like HR support, same-day direct deposit, and tax penalty protection.
• This plan costs $125/month + $6.50 per employee and includes QuickBooks Payroll Core and QuickBooks Essentials accounting software.
• As such, the software soon claimed up to 85 percent of the US small business accounting software market.
• That way, you can focus on your business without worrying about billing.
• At the Core pricing level, the automated tax filings, basic reporting features, and basic benefits management programs are enough to help a small business with a handful of employees.
• Since you don’t have the additional cost of file hosting and servers, cloud-based software can actually be cheaper overall than desktop-based bookkeeping software.

QuickBooks online Advanced pricing starts at $117.50 per month when paid annually and is a good option for larger businesses with a finance team as it can accommodate up to 25 users. The QuickBooks cost for small businesses for the Plus plan is $49.50 per month when paid annually and includes all of the features from Simple Start and Essentials. The Plus plan goes one step further than the Simple Start and Essentials subscription plan and offers more granularity in financial management for businesses.

Who Should Consider Payroll Premium?

Switch your payroll & HR before the new year and get 3 months free. Keep in mind that you can downgrade your plan if you’ve decided some features aren’t essential and only upgrade as needed. QuickBooks Online is a cloud-based accounting software. They enhance its existing features, such as making payments, managing customers and projects, running payroll, etc. There are over 750 business software that integrate with QuickBooks Online. But the Elite plan allows real-time collaboration as well.

Free Invoice Software for Small Business

It also includes expense management capabilities, including mobile receipt scanning, bank account sync and integration, and automated expense categorization. Freshbooks, like Xero and Wave, also include invoice management and payment features, and it accept credit cards, debit cards, Apple Pay, and bank transfers. Freshbooks is an accounting and invoice software encompassing invoicing, billing and payments, expenses, accounting, and more.

QuickBooks Online Premium Payroll

Maybe you are considering a bookkeeping training program like Bookkeeper Launch or Booming Bookkeeping Business. Many of my clients use Simple Start with no issues, which is the plan I usually recommend unless they need more users. This is simply using a personal account for business expenses and vice versa. QuickBooks Self-Employed focuses on tracking business mileage, receipt capture, invoicing and payments, and separating business from personal transactions. I have chosen not to four sector model of circular flow of income use Xero simply because most of my clients in the US are using QBO, and I only work with one software to keep my expertise deep and sharp. Xero runs from $15 – $78 per month and is the strongest QBO competitor.

Pass the certification exam with ease and get my QBO ProAdvisor study guide as part of my 2-month bookkeeping business mentorship. QuickBooks Online Advanced is the most comprehensive and feature-rich plan designed for larger businesses. It’s a great option for businesses with multiple locations, those that need product inventory tracking, vendor purchase order management, or job costing (aka project costing). It also muddies the bookkeeping, preventing the business owner from seeing the true state of their financial health.

Guide To Payroll Best Practices & Payroll Compliance

This plan costs $125/month + $6.50 per employee and includes QuickBooks Payroll Core and QuickBooks Essentials accounting software. This plan costs $88/month + $6.50 per employee and includes QuickBooks Payroll Core and QuickBooks Simple Start accounting software. Three of QuickBooks’ pricing plans also include QuickBooks Online accounting software, while the other three are add-ons for existing QBO users.

Their standard plan is $15 for three users and includes invoicing, quotes, estimates, credit notes, recurring invoices, online payments, and sales tools. Zoho Books has various plans at different price points, starting from a Free plan for solopreneurs and freelancers. Sage is a more advanced accounting platform than Wave and Xero, and it includes many more automation features alongside accounting tools. The Premium plan is $18 a month; the Plus plan also offers advanced invoicing options, automatic bill and receipt data capture, and trackers for project profitability. The solution also includes project tracking, payroll administration via Gusto, and advanced reporting options for financial oversight.⁴ Wave has a tiered pricing structure, offering both a free and paid version, the PRO plan for $16 per month.

But there’s a cleanup fee for the first month of your subscription. It has everything from the Plus plan but with more integrations and customizations. But you can get it business tax credits definition for only $100/mo for 3 months with the discount.

The cloud version is a distinct product from the desktop version of QuickBooks, and has many features that work differently than they do in desktop versions. For the 2008 version, the company has also added import from Excel spreadsheets, additional employee time tracking options, pre-authorization of electronic funds and new Help functions. Quickbooks announced that their products and service offerings for accountancy and small business customers will no longer be available in India after 31 January 2023. QuickBooks Desktop is only available on a rental/subscription basis for users in UK and Ireland, and is to be withdrawn from sale with no desktop software replacement with the final version being the 2021 edition. All the desktop editions in this version have streamlined bank feeds, automated receipt management, rule-based customer groups, payment reminders, customized payment receipts, data level permissions, and batch delete sales orders. On September 4, 2020, Intuit rolled out QuickBooks 2021 with improved payment process and automated features.

WHAT YOU GET WITH QBO SIMPLE START:

QuickBooks Online Payroll integrates directly with QuickBooks Online to make managing your business’s finances easier. There are two different versions of QuickBooks payroll products. QBO Payroll’s features and ease of use make it an efficient and competitive product. You need comprehensive payroll and HR solutions that empower your people and unlock your teams’ potential. CreditDonkey is not a substitute for, and should not be used as, professional legal, credit or financial advice.